Last Updated: 27/03/24
Introduction
European Movement of the United Kingdom Ltd (“European Movement UK”, “we” and “our”) is a company limited by guarantee registered in England and Wales (company no. 00551817). Our registered office is at Millbank Tower, 30 Millbank, London, SW1P 4DU.
We collect personal data from and about individuals (“you”) as described in this Privacy Policy. When processing your personal data, European Movement UK is the data controller. Our ICO registration number is Z5300827.
The purpose of this Privacy Policy is to explain what personal data we collect, how we use it and to provide information about your data subject rights. If you have any questions about any aspect of this Privacy Policy you can contact us using the information provided below or by emailing us at [email protected].
European Movement UK’s Purpose
European Movement UK is a membership organisation campaigning for a close relationship with Europe, and, post-Brexit, to ensure that European values, standards, and rights are upheld in the UK and that the UK has the best possible access to Europe. The European Movement UK’s activities are facilitated by our membership and supporters and through our network of local branches across the country.
Our members and supporters support our mission and campaign aims through various means, including:
- Fundraising through paid membership, donations and purchasing merchandise and campaign materials, including through our online shop.
- Campaigning through various activities such as street stalls, surveys, online petitions and letter writing.
- Volunteering at our headquarters and local branches.
- Participating in our digital activities.
We take active steps to make sure that our members and supporters are aware of the ways in which they can help us achieve our overall purpose.
Personal Data We Collect
The personal data we collect depends on our relationship with you, as follows:
Members
If you become a European Movement UK member, we will collect your name, address, email, and telephone number as part of your sign-up. If you choose to pay by direct debit, we will also collect your bank account details. We may also collect information about your political affiliations and views in member surveys from time-to-time.
Donors
If you make a financial donation to European Movement UK, we will collect you name, address, email, telephone number, donation date and the value of the donation. Depending on how you make your donation, we may also collect your bank account details.
Supporters
If you sign up to support one of our campaigns, either online or in person at an event or street stall, we will collect you name, email and post code. Sometimes we may also collect your full address and social media details. If you sign up online, we collect your personal data directly from you. If you sign up at a street stall or event you will sign up via one of our branch organisations who provide your personal data to us.
Shop Customers
If you purchase products from our online shop, we will collect your name, address and details of the items you have purchased. Your payment details are provided directly to the online payment processor and we do not receive them unless you place your order by telephone (in which case we securely destroy your payment card details immediately after processing your payment). We collect your personal data directly from you.
Others
If you contact us (for example by raising a query through our website https://www.europeanmovement.co.uk) , we will collect the personal data you share with us. If you work for a supplier, we may collect your name and business contact information from you or a colleague for the purposes of our relationship with the supplier.
If you are employed by or otherwise work for European Movement UK, we will collect and process your personal data as set out in our employee privacy notice.
Where we process special category data about you (e.g. information relating to your political opinion) we will only do so with your consent.
How We Collect Your Personal Data
We use various methods to collect your personal data including through:
You may provide your personal data directly to us. For example, where you sign up for membership, sign a petition, make a donation, raise a query through our website or where you purchase items from our shops.
- Third Party Organisations/Affiliated Organisations
In certain situations, we may receive your personal data from other organisations that we are linked to or share similar purposes with. This will only ever be done with your consent, and you will be informed when we receive your personal data in this way.
As you interact with our website, we may automatically collect personal data about you. You can find out more information below.
We may receive personal data recruitment agencies or previous employers when you seek employment opportunities with us.
Website Cookies, Analytics & Third-Party Sites
Cookies are small text files that are downloaded to your device when you visit a website. We use cookies on our website to help understand how visitors use the site and to improve site performance. We also use cookies to show you relevant European movement UK content on social media platforms such as Facebook – these are known as ‘retargeting’ or ‘advertising’ cookies.
You can learn more about the cookies we use and your options in our Cookies Policy.
When you visit our website, we may also log information about your visit including your IP address and some basic details about the device you use, to help us understand how our website is used and to improve site performance. These logs do not include any directly identifiable information about you.
Our website includes links to social media platforms and to third party websites and social media sharing buttons. When you use one of these buttons to post your support or visit one of the links you are visiting a third-party website and this Privacy Policy will no longer apply. We encourage you to review the privacy information provided by these third-party sites before you submit any personal data to them. European Movement UK does not accept any responsibility or liability for third-party sites.
Purposes and Legal Bases for Using Your Personal Data
When providing services to you, we may use your personal data for the following purposes and on the following lawful bases:
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Purpose
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Lawful Basis for Processing
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Membership administration including collecting membership payment and provide membership benefits to you.
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Necessary for the purposes of the membership contract.
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Donor administration including collecting donation payments from you and keeping records of donations.
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Necessary to comply with legal obligations to which we are subject. Our legitimate interest to create and maintain donation records.
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Understanding your political opinions including your voting intentions and whether you are a member of a political party.
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We only collect and process information about your political opinions with your explicit consent.
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Order facilitation including taking your order, processing payment and arranging for your order to be shipped to you
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Necessary for the purposes of the contract covering your order.
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Administering campaigns including adding your details to a list of campaign supporters and submitting signed petitions to government bodies and affiliated third parties or those that share similar purposes or objectives with us.
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Our legitimate interest to demonstrate support for our campaigns when you sign up to a campaign or sign one of our petitions or your consent.
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Communications and direct marketing including sending you information about our campaigns, our other work and pro-European activities that may be of interest to you, or ways in which you can get involved with us, or those activities, or how you can otherwise support our common cause both by email and on social media.
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You consent when you sign up in person or online to receive information about our campaigns and news from European Movement UK.
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Responding to you if you contact us by telephone, email or social media to make an enquiry.
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Our legitimate interest to respond to your enquiry.
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Internal management and administration including supplier management, maintaining internal records and carrying our business administration tasks.
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Our legitimate interest to manage our organisation.
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Improve our website including your visitor experience by using cookies and analytics tools on the site.
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Your consent when you agree to cookies used by our website.
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Meet our legal obligations including any laws or regulations which apply to us.
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Necessary to comply with legal obligations to which we are subject.
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Where personal data is processed because it is necessary for the performance of a contract to which you are a party, we will be unable to provide our services without the required information.
In situations where we rely on your consent to collect and process your personal data, such as to understand your political opinions and to send you marketing, you can withdraw your consent at any time by emailing [email protected] or contacting us using the details provided below.
Sharing Your Data
We will not sell your personal data or share it with any third party to use for any purpose that is inconsistent with the purposes for which it was collected.
Your personal data will only be transferred or shared to the extent that this is necessary. Recipients of your personal data may include:
- third party payment processors;
- third party delivery companies;
- third party suppliers to the extent they need to see your personal data to provide services to us (e.g. cloud service providers, IT software providers, companies that operate our social media platforms);
- affiliated companies or organisations that we work with or that share similar purposes or objectives to us (E.g. Wales for Europe);
- where you consent, government bodies to whom you are demonstrating support through the signing of a petition or signing up to a campaign;
- third party email distribution providers or market research companies;
- legal advisers to the extent they need to see your personal data to provide us with legal advice;
- the organisers of events to which you have signed up to attend or demonstrated an interest in attending;
- any organisation with which we have a legal obligation to provide your personal data (e.g. Companies House and HMRC); and
- any third party organisations we choose to transfer or merge parts of our business or assets with.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
Where we are required to transfer your personal data outside of the European Economic Area, we will ensure that a similar degree of protection is afforded to it as it is in the UK by ensuring at least one of the following safeguards is implemented:
- we will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data; or
- we will use specific contractual terms that have been approved for use in the UK which give personal data the required protection.
Please contact us if you want further information on the specific mechanism used by us when transferring your data outside of the European Economic Area.
How Long We Keep Your Data
We will retain your personal data for as long as is necessary for the purpose for which we have collected it including, where applicable, to meet our contractual and legal obligations and to deal with complaints and claims.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
At the end of the retention period, your personal data will be securely deleted or anonymised, for example by aggregation with other data, so that it can be used in a non-identifiable way for statistical analysis and planning.
How We Protect Your Data
European movement UK has implemented appropriate technical and organisational measures to protect data that we process from unauthorised disclosure, use, alteration or destruction.
These measures include policies, awareness training, encryption, authentication controls and least privilege (‘need to know’) access control. When working with third party data processors, we carry out checks on these organisations to ensure they have robust security measures in place and monitor their access to personal data.
Your Rights and Options
You have the following rights in respect of your personal data:
- You have the right of access to your personal data and can request copies of it and information about our processing of it.
- If the personal data we hold about you in incorrect or incomplete, you can ask us to rectify or add to it.
- Where we are using your personal data with your consent, you can withdraw your consent at any time.
- Where we are using your personal because it is in our legitimate interests to do so, you can object to us using it this way.
- Where we are using your personal data for direct marketing, including profiling for direct marketing purposes, you can object to us doing so.
- You can ask us to restrict the use of your personal data if:
- It is not accurate.
- It has been used unlawfully but you do not want us to delete it.
- We do not need it any-more, but you want us to keep it for use in legal claims; or
- if you have already asked us to stop using your data but you are waiting to receive confirmation from us as to whether we can comply with your request.
- In some circumstances you can compel us to erase your personal data and request a machine-readable copy of your personal data to transfer to another service provider.
- You have the right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
If you wish to exercise your rights, please contact us at [email protected]. If we are contacted by a third party in relation to your data, or if we are contacted via a different email or phone number that is attached to the account we will ask for evidence that you are the person making this request
You can also lodge a complaint with the Information Commissioner’s Office. They can be contacted using the information provided at: https://ico.org.uk/concerns/.
Updating Your Details & Preferences
The accuracy of your personal data and ensuring we meet your preferences is very important to us. We want to ensure we only communicate with you in ways that you are happy with and only provide you with information that is of interest to you.
To update your personal data or change your communication preferences please use the Account Settings link on our website or contact us using the details provided below.
Contact Us
If you have any questions, or wish to exercise any of your rights, then you can contact:
Data Protection Manager
European Movement UK
The Cursitor
38 Chancery Lane
Cursitor Street
Holborn
London WC2A 1EN
Alternatively, you can email us at [email protected], or can call us on: 020 8126 1400.
Changes to this Privacy Policy
We will update this Privacy Policy (and any supplemental privacy policy) from time to time, so please check it each time before submitting personal data to the European Movement UK. We will contact you by email if we make any material changes that we think you need to know about.
Last modified 16/08/22
You can find previous versions of this Privacy Policy here.
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